Student Opportunities

Students posing for photo in classroom

Student Fee Funds

Undergraduate and graduate students have the opportunity to apply for student fee funds to attend local, state and national conferences. Funds are made available to assist and encourage student activities or student development appropriate to the enhancement of student learning. 

Undergraduate Student Fee Funds Application

Graduate Student Fee Funds Application

Undergraduate and Graduate student fee funds are made available to assist and encourage student activities or student development appropriate to the enhancement of student learning. They provide an opportunity for some financial assistance to students in the School of Education toward this end.

Applicants must currently be enrolled as students in the Education program at Rockhurst University. Recipients must have a cumulative 3.0 GPA in both education courses and overall.

Applications for student fee funds must be submitted in advance of conference attendance or an anticipated event.

Please allow at least two weeks for review of your application. Applicants will be notified of funding decisions through their Rockhurst e-mail address.

Selection of recipients is the sole purview of the department.

Requests for conference funding should be made via the online form. Application does not guarantee receipt of all or partial funding. Funding for conferences will be based on the following amounts:

  • Local: up to $100
  • State/Regional: up to $200
  • National: up to $750

Funds may be used and requested for conference related expenditures such as registration, lodging, airfare or mileage (if a personal vehicle is used). A limited amount may be available for meals (alcohol excluded).

Funds may be used to pay for posters or presentation to be presented after a student’s graduation from the program, provided the poster or presentation is submitted and accepted by the sponsoring organization prior to student’s graduation date.

Funds may be used to reimburse students for the cost of capstone poster production.

Funds may be used to pay for costs associated with capstone research projects provided the student submits the project for review and it is approved by the deadline specified by the department. Projects must also be approved by IRB prior to dispensation of funds.


  • Funds are available only to those students who apply when enrolled in courses at RU. Students not actively enrolled in courses at RU are not eligible to apply for funds.
  • Funds cannot be requested or used for the purchase of gifts or prizes, or to pay any national membership dues.
  • The use of student fee funds as donations is strictly prohibited. Any donation to a not-for-profit or for-profit organization must be made through the use of fundraising.

Instructions for Reimbursement

  1. Please obtain and complete the Rockhurst University Expense Form. Expense forms can be acquired from Mary Beth Cary, the Education Secretary, in the Saint Ignatius Science Building, Room 202.
  2. Submit proof that you were either an attendee or presenter at the conference upon conclusion of the event. These documents must also demonstrate that the conference was academic or professional in nature. Acceptable forms of proof include a flier from the conference or a program listing your presentation.
  3. Submit original receipts: Please tape smaller receipts to the front of 8 ½” x 11” sheets of paper. If you do not submit the appropriate receipts, you will not be reimbursed. No expenses without an accompanying detailed receipt will be reimbursed.
    • Airline tickets: The only acceptable receipt (except for E-tickets) is the part stamped “passenger receipt” with your name and the cost of the ticket.
    • Conference registration fee: Please note that only the base registration fee can be reimbursed.
    • Hotel bill: This must be an original with your name printed on it and must indicate that you have paid. Please note, if there are others staying in your room, the hotel bill will be prorated by dividing the number of persons in the room into the hotel bill; you are eligible only for the prorated amount.
    • Mileage reimbursement: This will be made at the prevailing Rockhurst University rate.  Mileage to and from the event will be covered (side trips excluded). Gasoline cost is not reimbursed. The recipient is responsible for the cost of any and all traffic violations.

Forms will be processed by your department as soon as possible after they are received; allow four to six weeks for the University to process payment. 

Checks are issued every Friday; you may call Student Accounts at 816-501-4075 to see if your reimbursement check is ready for pickup. Checks can be picked up at Rockstop, Massman Hall - Room 109.