Rockhurst University Refund Policy

Refunds and Reduction in Charges

If a student withdraws or is dismissed from the University during the first week of a semester, the student will be eligible for refund of total tuition and fees paid. Resident students will receive a pro rata refund of the total amount of room and board paid if they withdraw or are dismissed during the first week of scheduled instruction. Students who withdraw or are dismissed after the end of the first week of scheduled instruction are eligible for refunds and/or reduction in charges in accordance with the Tuition Refund Schedule published for that semester. Students should note that, depending on the amount of money paid to the University before classes begin, withdrawal or dismissal may or may not result in an actual refund of money to the student. Circumstances may occur in which the student still owes money to the University even after the appropriate reduction in tuition, fees and/or room charges.

Beginning with the second scheduled week of instruction, resident students who withdraw are dismissed will receive a pro rata reduction in room charges for each full week not in residence as a result of withdrawal or dismissal. Students who withdraw or are dismissed after the twelfth scheduled week of instruction are not eligible for a reduction.

No refunds, either for withdrawal from single classes or for complete withdrawal from the University, are made unless the student has officially withdrawn from the University. See “Changing Enrollment” in the Academic Policies and Procedures (Enrollment Policies) section of the catalog.

Return of Federal Funds

The return of federal funds formula provides for a return of Title IV aid if the student received federal financial assistance and withdrew on or before completing 60% of the semester/term. The amount that is returned is based on the student’s last day of attendance. Any unused portions of assistance, as determined by the R2T4 process, will be reversed and the funds will be returned to the Department of Education. The financial aid office will notify you by mail of the reversed amount, which will usually result in a balance owed to the school. A billing statement will be sent with the letter and you are to contact the Student Accounts Office with any questions regarding the payment due. Funds are returned as follows:

  1. Unsubsidized Federal Stafford Loan
  2. Subsidized Federal Stafford Loan
  3. Federal PLUS Loan
  4. Federal Pell Grant
  5. Academic Competitiveness Grant
  6. National SMART Grant
  7. Federal Supplemental Educational Opportunity Grant (FSEOG)
  8. Other Title IV Funds
  9. Other federal, state, private, or institutional sources of aid
  10. The student

If funds were released to a student because of a credit balance on the student’s account, then the student may be required to repay some of the federal grants or loans released to the student.

Students receiving federal financial aid who withdraw from anything less than 100 percent of their courses will have tuition refunded using the schedule below. All other students not receiving federal financial aid who withdraw from one or all of their courses (both officially and administratively), will also have tuition refunded according to the schedule below.

Refunds for First-time Rockhurst Students

First-time students to Rockhurst University, either freshmen or transfers, processing a complete withdrawal from the University will follow Federal pro-rata refund procedures, which provide for adjustments up through the first 60 percent of the term as calculated by weeks. After the 60 percent period there will be no reduction of the original charges and they are due and payable in full. The calculation is made using weeks remaining divided by the total number of weeks in the term and rounding the result downward to the nearest whole 10 percent. A comparison will be done with the refund a student would receive from the policy for continuing students. The policy that is most advantageous to the student will be used.


Time period

Percentage refund of total charges

End of first week of classes


Second week of classes


Third week of classes


Fourth week of classes


Fifth week and thereafter

Balance due is payable in full - no refund


Students enrolled in accelerated sessions who properly withdraw in writing are eligible for refunds within the first two weeks of each session.

For more information and specific refund deadlines see the Tuition Refund Schedule on the registrar's web page.

Students with financial assistance awards who withdraw will have financial assistance refunded in compliance with federal regulations as stated in the Federal Register. Rockhurst University distributes funds back to federal programs in the following order:

  1. Unsubsidized Federal Stafford Loan
  2. Subsidized Federal Stafford Loan
  3. Federal PLUS Loan
  4. Federal Pell Grants
  5. Federal Supplemental Educational Opportunity Grants (FSEOG)
  6. Other Title IV Funds

Institutional awards are redistributed after the federal programs.

The University will not refund credit balances created by a Missouri Grant award until the actual funds are received from the State.

The University’s refund policies may change from time to time to comply with applicable law. Changes in the University’s refund policies will be posted on the Rockhurst University website. Questions of payment or refund policy involving unusual circumstances should be addressed to the chairperson of the Withdrawal/Appeals Committee.

Meal Plan Refunds

Refunds are based on the unused portion of the a-la-carte meal plan less a 15% calculation charge.