Important Information About Registering for Summer and Fall Courses

Wednesday, March 25, 2020

Hello Rockhurst students,  

In an effort to give all of our companions time to adjust to our move to remote learning for the remainder of the semester, the academic team has made some important adjustments to the following processes – please note each change as we navigate the remainder of the semester:  

  • Registration Dates: Summer 2020 and Fall 2020 registrations are delayed by one week. Both Summer and Fall registrations will begin on Thursday, April 2 at 7 a.m. Remember that summer course registrations do NOT require a registration PIN.   
  • Undergraduate Fall 2020 registrations WILL require a registration PIN. You will receive your registration PIN once you meet remotely with your advisor via Zoom, Canvas, FaceTime, or phone. (Graduate student registrations never require a PIN.) Your advisor will reach out to you to schedule an appointment and will provide details of what you need to do to prepare for the meeting.  
  • You can find the updated registration schedule here:  
  • Registration Issues: If you run into pre-requisite errors while enrolling, immediately email the “error” to the Professional Advisor (see below) of your college for assistance. Your Rockhurst email will serve as your “student’s signature.” A student request must come from your RU email and not a personal email account. Use the following emails for contacting your advisor – emails will be answered in the order in which they are received: 

              College of Arts and Sciences                                                                               

                           Rob Hamilton – Assistant Dean/Director of Academic Advising,                                                                         

              College of Business, Influence, and Information Analysis 

                            Paul Nunez - Director of Undergraduate Advising,  

                            Jonnae Hill-Director of Graduate Business Advising,  

              College of Health and Human Services   

                            Terry Forge - Director of Academic Advising,    

              Research College of Nursing    

                            Camelia Williams – Registrar,  

  • Registration Course Petitions: If you wish to petition to be added to a closed class, please complete this form:  Your petition will be received by the appropriate Deans’ office who will then respond to your request. 
  • Withdrawals: Full term withdrawals: We are extending the withdrawal deadline for full term courses by one week – the last date to withdraw from full term courses is now Monday, April 13.  
  • B Session Course Drop Deadline: We are extending the 100% refund period for B session courses. The last date to drop a B session course for 100% refund is now Monday, March 30. The last date for withdrawal for 50% refund is now Monday, April 6. 
  • If you wish to withdraw from a course(s): Using your Rockhurst email account, send one email to these three recipients: your instructor, your advisor and  indicating from which course(s) you wish to withdraw. Emailing these three individuals replaces the normal walk-in withdrawal process.   

We are moving to create online forms for several processes.  As those are developed, they will be placed on both the advisor page:  and registrar page: . 

The Registrar web page details how to register for courses: 

As you prepare for registration, here are some helpful suggestions: 

·        Run and review your degree evaluation in Rockweb (student records menu). This is the most important step for tracking your progress towards graduation. 

o   Check your hours towards graduation

o   Identify your remaining requirements 

·        Check your registration status in Rockweb. 

o   Confirm your priority registration date (assigned by class standing – includes earned hours only) 

o   Check for holds 

o   Make sure your PIN is correct 

·        Present your proposed schedule to your advisor.  Access the Fall 2020 on-line course schedule at   and put together a schedule of classes.  Be sure to have some alternate classes picked out.   

If you have any questions, please contact the Director of Advising for your college or visit


 The ‘Used’ hours you see in the example (97) includes Spring 2020 classes – it is not total earned hours.

Misinterpreting the ‘used’ number can cause a miscalculation of earned credit hours resulting in flawed graduation plans.  Use your unofficial ‘academic transcript’ in Rockweb to see your total earned hours.

  • Also, your priority enrollment date will be determined by your total earned hours.
  • The ‘Used’ number indicates how many hours you will have at the end of the Spring 2020 term.